Data collection and quarterly reporting is a requirement of PCCD grant-funded programs. The data collection process is essential as it serves multiple purposes. Evidence-based program providers perform data collection processes in order to know that the program is having the desired impact on the children, youth and/or families that the program targets. It also allows for quality assurance and monitoring of the fidelity to the model, ensuring that the program is being delivered in the way it was designed. Lastly, the process allows for program providers to communicate their great impact to key stakeholders across communities, current and future referral sources as well as future funders to sustain programming.
The Blues Program was added to PCCD’s list of supported evidence-based programs in January 2019. The Penn State EPIS Implementation Specialist Team, in collaboration with the program developer, is currently building a Blues Program Spreadsheet for Outcomes Analysis and PCCD Quarterly Reporting.
Blues Programs who are grant-funded by PCCD can anticipate using the following:
- The Blues Program Student Tracking Form
- The Blues Program Pre and Post Surveys – CES-D (Center for Epidemiologic Studies Depression Scale, NIMH)
- These are completed by all youth participating in the group sessions. The Pre-Surveys are conducted during session one and the Post-Surveys are conducted during session six. These are then entered into the data tracking tool that is submitted to PCCD on a quarterly basis. The CES-D can also be utilized as a screening tool for the program in order to determine youth needs.
- These are completed by all youth participating in the group sessions. The Pre-Surveys are conducted during session one and the Post-Surveys are conducted during session six. These are then entered into the data tracking tool that is submitted to PCCD on a quarterly basis. The CES-D can also be utilized as a screening tool for the program in order to determine youth needs.
- The Blues Program Protocol Adherence
- This Protocol Adherence Form is required for program facilitators to complete for each Blues Program group session. This form is also utilized by projects to monitor model fidelity by conducting observations of group sessions and observers would then complete the form as well. Instructions are included in this document.
- This Protocol Adherence Form is required for program facilitators to complete for each Blues Program group session. This form is also utilized by projects to monitor model fidelity by conducting observations of group sessions and observers would then complete the form as well. Instructions are included in this document.
- The Blues Program Group Leader Competence Assessment
- This Group Leader Competence Assessment is required if the group facilitator wants to pursue certification in becoming a TOT (Trainer of Trainers).
- This Group Leader Competence Assessment is required if the group facilitator wants to pursue certification in becoming a TOT (Trainer of Trainers).
- The Blues Program Attendance Tracking Sheet
- The Blues Program Outcomes Analysis and PCCD Quarterly Reporting Tool
- This tool is in development but will be required for all PCCD grant-funded program providers to input all performance measures and data collected during the grant period. This tool is submitted into eGrants at the end of each quarter during the grant period.
- Optional Exit Questionnaire
- Please note, on page 36 of the Program Handouts Document, there is an “Exit Questions” handout included for each youth to provide feedback about group. While this is NOT a requirement of PCCD grant-funded program providers, it can be a valuable resource for facilitators to monitor and assess their groups.
- Please note, on page 36 of the Program Handouts Document, there is an “Exit Questions” handout included for each youth to provide feedback about group. While this is NOT a requirement of PCCD grant-funded program providers, it can be a valuable resource for facilitators to monitor and assess their groups.